Springfield of Dreams Charity Cup

Meeting Report – 7/18/2006

1. Attending: Lisa Webb, Sharon Diviak, Jennifer Smith, Cindy Beckdahl, Laura Watkins, Jeanine Cline and husband, Gene Pitstick
2. Absent: John Berry, Tony Cooper, Cyndi DeCarlo, Jill Woods, Tiffani Kaffenbarger,
3. Admin Report – Gene Pitstick
   1. Contract with National Trails corrected (thanks to Miguel and Cindy) and signed
   2. We have 39 applications which is about the same as this time last year.
   3. Candy and Charity Cup info cards were distributed to all coaches attending the  MVYSA General Meeting
   4. Roster size changes caused us to lose one team from Columbus
   5. Marketing has sold about $1400 so far
   6. Charity Cup Web site structure has changed some (Maps/directions, width, pictures).  Rivershark has made arrangements with DDN to get articles on their website, I have asked Tony to write one for Dream Soccer.
   7. Group agreed to allow vendor for Multitouch Balls if other vendors agree.
   8. The group agreed to allow us to give out free tattoos for Kids Soccer World.
   9. Miguel ruptured a disk in his neck last week and is having surgery tomorrow.
   10. I’ve begun layout of program, requesting the welcome letters from Miguel and Dr. Duffee.
   11. I have confirmed that the following vendors will attend: Jym the Bag Tag Guy - custom bag tags, Captain Freeze - frozen treats, and The Sweet Athlete - female sporting goods.  Trophy Sports - soccer gear has not responded.  Did we have SSR graphics last year? Yes (McCray Signs also does this)
   12. Asked coaches for additional volunteers – no response
   13. All coaches were sent a form for spirit messages to distribute and collect by Aug 1
   14. Meeting Scheduled with the Turner foundation for 26th
   15. I’ve asked North HS for 2 carts
   16. I will order balls, corner flags, and pennies soon
4. Site committee report - John Berry
   1. Ask Miste - How many RRs will National Trail have on site?
   2. Gene will call John for update on the status of:

                                                               i.      Tents

                                                             ii.      RR’s

                                                            iii.      Carts

                                                           iv.      Chairs (30), Tables (16) – Laura Watkins will ask for back up

                                                             v.      Generator (2 coming from A&S Express via Clines)

                                                           vi.      Lockable storage trailer (Sharon Diviak’s dad will provide)

                                                          vii.      Corner flags (Gene will order 2 sets)

                                                        viii.      Dumpster

4. Fun/Special Events report - Jennifer Smith
   1. She finalizing what CareSource will donate
   2. Her employer has disposed of the hand sanitizer dispensers
   3. Misty has agreed to send the National Trails mascot and a couple of hundred buy 1 get 1 coupons for the water park.
   4. She has contacted Cincinnati Kings for a guest appearance and hasn’t got final response yet.
   5. Have you contacted Young’s Jersey dairy?
   6. Heater from Dayton Dragons not available
   7. Has submitted request for deputies for security from 9 PM to & AM on Friday and Saturday. Will contact Gene Kelly to follow up.
5. Housing/Registration - Laura Watkins (on Vacation) and Kathy Nash   
   1. Kathy at attorney
   2. Laura has updated hotel information on the web site.
   3. Collecting boxes for team packets, will get bags from Jennifer Sheehan
6. Program/Cleanup – Cindy Beckdahl
   1. Cindy will arrange purchase of 6 hand sanitizer units and get to Lisa Webb so her dad can build stands
   2. Cindy will select printer and get the deadlines
7. Dream Soccer - Tony Cooper
   1. Dates for training sessions – August 1, 3, 8, 10
   2. Working on sponsors from CRSI and Rotary
   3. Gene will call for further details (photographer, numbers, times, sponsors)
8. Personnel/ Referee Food – Lisa Webb
   1. Subway will not help, so we are planning to purchase needed food from Gordon Foods using discount from Diviak
   2. Hackett’s will donate 1 case each of apples, oranges and bananas
   3. Has got Panera Bread to donate bagels for ref food in return they are supplying business card ad and stuffer coupons (1000)
   4. Will check with Klostermans for bread.
   5. Will check with Enon for water if Jennifer does not have for us to use.
   6. Cedar Point wants to talk about a sponsorship for next year
9. Concessions – Jeanine Cline (U13B), Cyndi DeCarlo (U10B), Jill Woods (U10G), Tiffani Kaffenbarger (U12B)
   1. Cindy Beckdahl is still talking with Tim Smith about concessions contract – Tim agreed to talk to vendor to see what might be arranged
   2. Arrange for Food Permit
   3. Call Vince Chase to arrange Cooler truck loan from Catholic Social Services
   4. See if equipment loan and food purchase can be done with Sheehan Brothers Vending
10. T-shirts/Awards – Sharon Diviak
    1. Reviewed our trophy possibilities with group
    2. Get rectangular medals with ribbon for neck
    3. See if patch can be rectangular and deadline for order
    4. Gene will get what to order for ref perk to Sharon

Next Meeting

General Committees will meet July 25^th at 4305 Phoenix Drive

Soccer Quote

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