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Springfield of Dreams Charity Cup
Meeting Report – 4/26/2006

 Attending

Miguel Pedraza (Club President), John Berry (U13G Coach), Jennifer Sheehan (Rocking Horse Center), Anna Adams (U11G), Jody Distl (U11G), Deanna Brougher (), Kathy Nash (U10G), Laura Watkins (Club Secretary, U12G), Patti Davis (U12B), Cindy Skeens (U9G), Michelle Goodfellow (U11B), Jennifer Smith (U11B), Leslie Vasquez (U12G), John Kingham (Referee Coordinator), Gene Pitstick (Director, U15G)

 Agenda

  1. Reviewed past tourney activity
    1. Has provided 4 preseason games for each team for 2 years and helped the club finance trainer sessions for all teams.
    2. $13,000 raised for Charity
    3. $9000 raised for club
    4. 49 teams year 1 and 50 teams year 2
    5. Developed by coaches with growing help from parents
    6. The boards of Rocking Horse Center and Springfield Thunder are meeting to review the tournament profit sharing arrangement
  1. Reviewed past finances and proposed budget
    1. See attached proposal
    2. We have increased the fee for U11-U14 teams to $400
    3. Many expenses are larger than expected to keep budget conservative
    4. New areas added to budget for Fun area and Dream Soccer
  1. Formed committees for 2006 – We are placing a new emphasis on the advertising and sponsorship area by creating a separate Marketing committee for 2006.  When the new U9 teams for 2006 are formed in June they will be asked for “volunteers” to this effort
    1. Management - Gene Pitstick (U15G)
    2. Program/Cleanup (select printer, get ads and contents to printer in timely manner, coordinate cleanup) – 
    3. Promotions/Referee Food (promote tourney, secure and serve ref food [likely funding from pharmaceutical sponsors]) –
    4. Dream Soccer - Tony Cooper (U11G )
    5. T-shirt/Awards/perks (select vendor, order, distribute, sell T’s) 
    6. Site (secure carts, tents, tables, chairs, RR, Corner flags, dumpster, generator and set up) –  John Berry (U13G)
    7. Housing/Registration (arrange hotel agreements, put hotel info on website, pack bags, coordinate registration, late registration)- Laura Watkins (U12G), Kathy Nash (U10G) 
    8. Personnel (schedule workers for concessions, t-shirt sales, field marshals, transportation, cleanup, fun area, registration, sports med/nurses) – 
    9. Concessions –  (secure food, get permit, equipment, Cooler truck, manage, coordinate return of food and equipment)
    10. Fun/Special Events – (secure items, manage events) – Jennifer Smith (U11B)
    11. Marketing (Advertising/Sponsorships) (determine pricing, seek sponsors/ads, collect ads and get to program and website, collect moneys, follow up with thank you gifts) – Jennifer Sheehan (RHC), Pastor Dan (RHC), Laura Watkins (U12G), Leslie Vasquez (U12G), Patti Davis (U12B), Jody Distl (U11G), Anna Adams (U11G), Michelle Goodfellow (U11B), Kathy Nash (U10G), Cindy Skeens (U9G), Tracey Deam (U9B)
    12. To be assigned – Cindy Hawkins (U9B), Cyndi DeCarlo (U10B), Sue Wilber (U10B), Jill Woods (U10G), Mike Gibson (U10G), Tiffiani Kaffenbarger (U12B), Mike Valley (U13G), Sue Leep (U13G),  tba (U9G), tba (U13B), tba (U13B)
  1. Web links for 2006
    1. Committee webpage - http://www.springfield-thunder.com/fieldofdreams/fieldofdreams.htm
    2. Tourney website - http://www.springfieldofdreams.com/

Next Meeting

    1. Marketing Committee will meet separately in future, their next meeting will be Monday, May 8th, 8 PM at Rocking Horse Center
    2. General Committees will meet May 7th , 7 PM at Gene Pitstick’s house 4305 Phoenix Drive
 

 

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