Springfield of Dreams Charity Cup - May 2 Meeting Report

1. Representation – Each team is to have a representative (Board directive)

1. Attending: Cindy Beckdahl (U10BB), Lisa Webb (U14G), Dainna Brougher (U9B), Jennifer Smith (U10BG & U11G), John Berry (for Cathy Tagg U12G), Jay Serve (club), Gene Pitstick(director)
2. Absent: U11B – Paul Cross, U12B - Robin DiMicheal, U13B, U9G - Kirk Box & Chris Watkins, U10GB – Tony Cooper, U10GG, U13G

2. Reviewed committee chair positions and contact info

1. Management – Gene Pitstick H342-1840 genep@woh.rr.com
2. Advertising/Sponsorships – Kirk Box U9G H964-1309 KABox@msn.com
3. Program – Cindy Beckdahl U10BB H399-6318 cbeckdahl@ci.springfield.oh.us
4. Promotions – Tony Cooper U10GB H323-3105 W399-5660 Ext. 230 tonycooper2005@yahoo.com
5. T-shirt/Awards – Jennifer Smith U11G H342-9659 smithj30@odjfs.state.oh.us
6. Site – Cathy Tagg U12G H964-1174 cathytagg@ameritech.net
7. Housing/Registration - Chris Watkins U9G H 342-1273 cwatkins568@woh.rr.com
8. Personnel – Dainna Brougher U9B H399-1467 W206-1585 bdnjs@eagletmc.com and Lisa Webb U14G H520-2207 lisa_k_webb@uhc.com
9. Concessions – open – verifying we can do this first
10. Fun/Special Events – Jennifer Smith U10BG H342-9659 smithj30@odjfs.state.oh.us

3. Reviewed 2005 Budget (see http://www.springfield-thunder.com/fieldofdreams/fieldofdreams.htm)
   1. Last years budget based on 40 teams
   2. Actual teams that attended were 49
   3. This years budget based on 64 teams
   4. Chamber of Commerce grant may be possible this year – Jennifer Sheehan will check on it and let Gene know if possible?
   5. Amounts for 2005 budget based on proportional increase in number of attending teams
   6. The Income for Sponsorship Fees and the Expense for Charity Contribution will match
   7. Soccer balls and corner flags purchased also meet needs for each 2005 Thunder team
   8. OSYSA covers insurance
   9. Hopefully we can borrow radios from Center City again
   10. Last year we refunded one teams fee – see contingency fund
   11. NOTE: after meeting Gene found the amounts for field sponsorship and to charity for last year ($4500)
4. Reviewed Previous (2004) Leadership to help this years leaders
   1. Management (Gene Pitstick - Director, Clev Gregory – Assistant Director, Jay Serve, & Gene King)
   2. Ad Sales (Jeff Butterfield H390-0343 W657-2755 jeff.butterfield@milliken.com)
   3. Program (Mark Beckdahl H399-6318 markb@graphic-paper-products.com)
   4. T-shirt/Awards (Paul Maletic H399-5561 PAUL4LCC@aol.com & Ty Fischer)
   5. Facilities (John Berry H324-1504 lberry@health-partners.org, Kevin Hawke, Miles Pullins)
   6. Registration (Paul Cross H325-1388 PCross1@woh.rr.com,  Kirk Box, Dan DeCarlo, Kirk Ellis)
   7. Concessions (Jennifer Sheehan W324-1111 ext141 jsheehan@rockinghorsecenter.org, Kim Greenwell)
   8. Fun/Special Events (Tony Cooper H323-3105 W399-5660 Ext. 230 tonycooper2005@yahoo.com & Crystal Stevens)
5. Filled open leadership position for Personnel committee
6. Committee Reports and Assignments

a.       Management – Gene Pitstick

                                                               i.      Added Sweet Athlete as vendor

                                                             ii.      John Kingham will be official Assigner again

                                                            iii.      Assignment – Set up design contest

                                                           iv.      Assignment – Have Bag Tag guy come 2 days or do better job on letting public know with signage

                                                             v.      Assignment – send Jennifer Smith the suggested ref perks

                                                           vi.      Assignment – arrange for soccer equipment vendor

b.      Advertising/Sponsorships – Kirk Box

                                                               i.      I have had a preliminary meeting with Jennifer Sheehan.  Just reviewing who she feels she can get funding from.  I have been in discussion with Direct Kick via world SUMworld advertising agency, the marketer for the Crew and their league.  I am trying to obtain a multi year tournament sponsorship and develop a contest to provide Crew tickets to the team that obtains the most ads for the program.  This is very preliminary, but I think the tournament sponsor would be a great gift, while the teams filling some of the smaller ad space would be a great time saver.

                                                             ii.      Assignment - Develop Advertising Plan by next meeting

                                                            iii.      Assignment – Create ad pricing for program

c.       Program – Cindy Beckdahl

                                                               i.      Most activity will be later this summer

d.      Promotions – Tony Cooper

                                                               i.      Promo cards have yet to be delivered by vendor

                                                             ii.      Assignment – paint Eagle City Billboard

                                                            iii.      Assignment - Coordinate a bulk email to MVYSA coaches for early consideration

e.       T-shirt/Awards – Jennifer Smith

                                                               i.      Assignment - Develop bid form and potential vendor list

                                                             ii.      Suggested that referee perks and coach gifts be included in bid

f.        Site – Cathy Tagg

                                                               i.      Jay has verified dates and field availability with National Trails

                                                             ii.      It has been decided not to have a Thunder Spirit Booth at tourney.  We will have one at the Club Picnic in June.  Jennifer Smith suggested that we look into selling sideline chairs with a Thunder logo.   Several parents liked the idea.

                                                            iii.      Assigned arrangements for over night security to this committee (Jay did it last year and Cindy Beckdahl has the needed contact info)

                                                           iv.      Assignment - Develop bid form and potential vendor list for Tents

                                                             v.      Assignment - Develop bid form and potential vendor list for RR facilities

g.       Housing/Registration - Chris Watkins

                                                          i.      Assignment - Contact local hotels to get specials and rooms blocked off (William Rike (w.rike@concordhotels.com) at Courtyard has expressed interest

h.       Personnel – Dainna Brougher and Lisa Webb

                                                               i.      Reviewed tasks for these new volunteer leaders

                                                             ii.      Assignment - Contact Sports Med at Community and determine interest

i.         Concessions – open

                                                               i.      Jay will check to see if the new vendor contract at Eagle City changes our arrangements for doing concessions at the tournament

                                                             ii.      (on hold) Assignment - Review process and needs with Jennifer

                                                            iii.      (on hold) Assignment - Verify we can do concessions – Jay

j.        Fun/Special Events – Jennifer Smith

                                                               i.      Jennifer reported on several ideas they are pursuing – Ticket booth to coordinate money,  face painting,  bouncing pit, soccer ball dunk

                                                             ii.      Gene has asked Tony Cooper to look into a new tourney feature – free Wi-fi Hotspot for the weekend so people could bring their laptops and see scores. 

                                                            iii.      Assignment – develop list of possible activities

F. Next Meeting – 8PM May 16, 2005 in Rocking Horse Center conference room

Soccer Quote

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