May 2 Agenda

A. Previous Meeting – April 18th

Attending: Kirk Box, Cindy Beckdahl, Tony Cooper, Jennifer Smith, Cathy Tagg, Jay Serve, Gene Pitstick

1. Reviewed committee needs for this year.
2. Filled most committee chair positions –
   1. Management – Gene Pitstick 342-1840 genep@woh.rr.com
   2. Advertising/Sponsorships – Kirk Box H964-1309 KABox@msn.com
   3. Program – Cindy Beckdahl H399-6318 cbeckdahl@ci.springfield.oh.us
   4. Promotions – Tony Cooper H323-3105 W399-5660 Ext. 230 tonycooper2005@yahoo.com
   5. T-shirt/Awards – Jennifer Smith H342-9659 smithj30@odjfs.state.oh.us
   6. Site – Cathy Tagg cathytagg@ameritech.net
   7. Housing/Registration - Chris Watkins
   8. Personnel – open,
   9. Concessions – open,
   10. Fun/Special Events – U10B
3. Jennifer suggested creating promotional handouts to be handed out by our teams this spring, all agreed this is a good idea,  Tony will work on this
4. Jay will contact National Trails to ensure we can operate concessions as we did last year.
5. Gene will provide a document listing last year’s leadership as a resource for this year.
6. Gene will prepare a budget proposal, get board approval and present at the next meeting.
7. We agreed to set up Thunder Spirit Booth in a tent separate from t-shirt sales to facilitate money tracking at the tournament.
8. Next Meeting will be May 2 at 8 PM at Gene Pitstick’s, 4305 Phoenix Drive.

B. Budget Review

1. Last years budget based on 40 teams
2. Actual teams that attended were 49
3. This years budget based on 64 teams
4. Is Chamber of Commerce grant possible this year?
5. Amounts for 2005 budget based on proportional increase in number of attending teams
6. The Income for Sponsorship Fees and the Expense for Charity Contribution will match
7. Soccer balls and corner flags purchased also meet needs for each 2005 Thunder team
8. OSYSA covers insurance
9. Hopefully we can borrow radios from Center City again
10. Last year we refunded one teams fee – see contingency fund

C. Previous Leadership

1.      Management (Gene Pitstick - Director, Clev Gregory – Assistant Director, Jay Serve, & Gene King)

2.      Ad Sales (Jeff Butterfield H390-0343 W657-2755 jeff.butterfield@milliken.com)

3.      Program (Mark Beckdahl H399-6318 markb@graphic-paper-products.com)

4.      T-shirt/Awards (Paul Maletic H399-5561 PAUL4LCC@aol.com & Ty Fischer)

5.      Facilities (John Berry H324-1504 lberry@health-partners.org, Kevin Hawke, Miles Pullins)

6.      Registration (Paul Cross H325-1388 PCross1@woh.rr.com,  Kirk Box, Dan DeCarlo, Kirk Ellis)

7.      Concessions (Jennifer Sheehan W324-1111 ext141 jsheehan@rockinghorsecenter.org, Kim Greenwell)

8.      Fun/Special Events (Tony Cooper H323-3105 W399-5660 Ext. 230 tonycooper2005@yahoo.com & Crystal Stevens)

D. Fill open positions

1. Personnel –
2. Concessions –
3. Fun/Special Events –

E. Committee Reports and Assignments

4. Management – Gene Pitstick

                                                               i.      Added Sweet Athlete as vendor

                                                             ii.      John Kingham will be official Assigner again

                                                            iii.       

5. Advertising/Sponsorships – Kirk Box

                                                               i.      Assignment - Develop Advertising Plan by next meeting

                                                             ii.       

6. Program – Cindy Beckdahl

                                                               i.       

7. Promotions – Tony Cooper

                                                               i.      Promo cards status?

                                                             ii.      Assignment – paint Eagle City Billboard

                                                            iii.      Assignment - Coordinate a bulk email to MVYSA coaches for early consideration

                                                           iv.       

8. T-shirt/Awards – Jennifer Smith

                                                               i.      Assignment - Develop bid form and potential vendor list

                                                             ii.       

9. Site – Cathy Tagg

                                                               i.      Assignment - Develop bid form and potential vendor list for Tents

                                                             ii.      Assignment - Develop bid form and potential vendor list for RR facities

                                                            iii.      Assignment – verify field availability and possibility of multiple fields on 1 pad - Jay

                                                           iv.       

10. Housing/Registration - Chris Watkins

                                                          i.      Assignment - Contact local hotels to get specials and rooms blocked off (William Rike (w.rike@concordhotels.com) at Courtyard has expressed interest

                                                      ii.       

11. Personnel – open

                                                               i.      Assignment - Contact Sports Med at Community and determine interest

                                                             ii.       

12. Concessions – open

                                                               i.      Assignment - Review process and needs with Jennifer

                                                             ii.      Assignment - Verify we can do concessions – Jay

                                                            iii.       

13. Fun/Special Events –

                                                               i.      Assignment – develop list of possible activities

                                                             ii.       

F. Next Meeting – May ___, 2005

Soccer Quote

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