Springfield of Dreams Charity Cup - May 16 Meeting Agenda

1. Previous Meeting Report
   1. Reviewed 2005 Budget (see http://www.springfield-thunder.com/fieldofdreams/fieldofdreams.htm)
   2. Reviewed Previous (2004) Leadership to help this years leaders
   3. Filled open leadership position for Personnel committee
   4. Committee Reports and Assignments

                                                               i.      Management – Gene Pitstick

1.        Added Sweet Athlete as vendor

2.        John Kingham will be official Assigner again

3.        Assignment – Set up design contest

4.        Assignment – Have Bag Tag guy come 2 days or do better job on letting public know with signage

5.        Assignment – send Jennifer Smith the suggested ref perks

6.        Assignment – arrange for soccer equipment vendor

                                                              ii.      Advertising/Sponsorships – Kirk Box

1.        I have had a preliminary meeting with Jennifer Sheehan.  Just reviewing who she feels she can get funding from.  I have been in discussion with Direct Kick via world SUMworld advertising agency, the marketer for the Crew and their league.  I am trying to obtain a multi year tournament sponsorship and develop a contest to provide Crew tickets to the team that obtains the most ads for the program.  This is very preliminary, but I think the tournament sponsor would be a great gift, while the teams filling some of the smaller ad space would be a great time saver.

2.        Assignment - Develop Advertising Plan by next meeting

3.        Assignment – Create ad pricing for program

                                                            iii.      Program – Cindy Beckdahl

1.        Most activity will be later this summer

                                                            iv.      Promotions – Tony Cooper

1.        Promo cards have yet to be delivered by vendor

2.        Assignment – paint Eagle City Billboard

3.        Assignment - Coordinate a bulk email to MVYSA coaches for early consideration

                                                              v.      T-shirt/Awards – Jennifer Smith

1.        Assignment - Develop bid form and potential vendor list

2.        Suggested that referee perks and coach gifts be included in bid

                                                            vi.      Site – Cathy Tagg

1.        Jay has verified dates and field availability with National Trails

2.        It has been decided not to have a Thunder Spirit Booth at tourney.  We will have one at the Club Picnic in June.  Jennifer Smith suggested that we look into selling sideline chairs with a Thunder logo.   Several parents liked the idea.

3.        Assigned arrangements for over night security to this committee (Jay did it last year and Cindy Beckdahl has the needed contact info)

4.        Assignment - Develop bid form and potential vendor list for Tents

5.        Assignment - Develop bid form and potential vendor list for RR facilities

                                                           vii.      Housing/Registration - Chris Watkins

1.     Assignment - Contact local hotels to get specials and rooms blocked off (William Rike (w.rike@concordhotels.com) at Courtyard has expressed interest

                                                         viii.      Personnel – Dainna Brougher and Lisa Webb

1.        Reviewed tasks for these new volunteer leaders

2.        Assignment - Contact Sports Med at Community and determine interest

                                                             ix.      Concessions – Paul Cross?

1.        Jay will check to see if the new vendor contract at Eagle City changes our arrangements for doing concessions at the tournament

2.        (on hold) Assignment - Review process and needs with Jennifer

3.        (on hold) Assignment - Verify we can do concessions – Jay

                                                              x.      Fun/Special Events – Jennifer Smith

1.        Jennifer reported on several ideas they are pursuing – Ticket booth to coordinate money,  face painting,  bouncing pit, soccer ball dunk

2.        Gene has asked Tony Cooper to look into a new tourney feature – free Wi-fi Hotspot for the weekend so people could bring their laptops and see scores. 

3.        Assignment – develop list of possible activities

1. Current committee chair positions and contact info

1. Management – Gene Pitstick H342-1840 genep@woh.rr.com
2. Advertising/Sponsorships – Kirk Box U9G H964-1309 KABox@msn.com
3. Program – Cindy Beckdahl U10BB H399-6318 cbeckdahl@ci.springfield.oh.us
4. Promotions – Tony Cooper U10GB H323-3105 W399-5660 Ext. 230 tonycooper2005@yahoo.com
5. T-shirt/Awards – Jennifer Smith U11G H342-9659 smithj30@odjfs.state.oh.us
6. Site – Cathy Tagg U12G H964-1174 cathytagg@ameritech.net
7. Housing/Registration - Chris Watkins U9G H 342-1273 cwatkins568@woh.rr.com
8. Personnel – Dainna Brougher U9B H399-1467 W206-1585 bdnjs@eagletmc.com and Lisa Webb U14G H520-2207 lisa_k_webb@uhc.com
9. Concessions – Paul Cross U11B H325-1388 PCross1@woh.rr.com
10. Fun/Special Events – Jennifer Smith U10BG H342-9659 smithj30@odjfs.state.oh.us

2. Assign additional leaders for committees
3. Explain Website admin use -

a.       Go to www.springfield-thunder.com/fieldofdreams/fieldofdreams.htm/admin

b.      Committee chairs password – chair

c.       In Planner Module click “Go” button

d.      Click on an activity to update

e.       Click on Review/Add People to update info or add members

f.        Use to review and update progress on your committee

g.       You can add additional committee members and assign tasks

4. Club Business – Jay Serve
5. Committee Reports and Assignments

h.       Management – Gene Pitstick

                                                               i.      Design contest in place – no responses yet

                                                             ii.      Sent Jennifer Smith the suggested ref perks

                                                            iii.      New Feature – We will collect donations of children’s books from attending teams for Rocking Horse Center

                                                           iv.       

i.         Advertising/Sponsorships – Kirk Box

                                                               i.      Assignment - Develop Advertising Plan by next meeting

                                                             ii.      Assignment – Create ad pricing for program

                                                            iii.       

j.        Program – Cindy Beckdahl

                                                               i.      Most activity will be later this summer

                                                             ii.       

k.      Promotions – Tony Cooper

                                                               i.      Promo cards status

                                                             ii.      Assignment – paint Eagle City Billboard

                                                            iii.      Assignment - Coordinate a bulk email to MVYSA coaches for early consideration

                                                           iv.      Assignment – WiFi hotspot availibility

l.         T-shirt/Awards – Jennifer Smith

                                                               i.      Assignment - Develop bid form and potential vendor list

                                                             ii.       

m.     Site – Cathy Tagg

                                                               i.      Assignment - arrangements for over night security

                                                             ii.      Assignment - Develop bid form and potential vendor list for Tents

                                                            iii.      Assignment - Develop bid form and potential vendor list for RR facilities

                                                           iv.       

n.       Housing/Registration - Chris Watkins

                                                          i.      Assignment - Contact local hotels to get specials and rooms blocked off

                                                      ii.       

o.      Personnel – Dainna Brougher and Lisa Webb

                                                               i.      Assignment - Contact Sports Med at Community and determine interest

                                                             ii.       

p.      Concessions – Paul Cross?

                                                               i.      Jay will check to see if the new vendor contract at Eagle City changes our arrangements for doing concessions at the tournament

                                                             ii.      (on hold) Assignment - Review process and needs with Jennifer

                                                            iii.      (on hold) Assignment - Verify we can do concessions – Jay

                                                           iv.       

q.      Fun/Special Events – Jennifer Smith

                                                               i.      Youngs Jersey Dairy will provide a miniature golf hole complete with clubs and balls

                                                             ii.      Assignment – develop list of possible activities

                                                            iii.       

F. Next Meeting –

Soccer Quote

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