June 1 Meeting Report

1.      Representation – Each team is to have a representative (Board directive)

a.       Attending: Cindy Beckdahl (U10BB), Deanna Brougher (U9B), Jennifer Smith (U10BG & U11G), Kirk Box (U9G), Laura Fulton (U13G), Tim Halloran (U13B), Len DeOto (U11B), Lisa Webb (U14G), Tony Cooper (U10GB), Chris Watkins (U9G),Gene Pitstick(director), Jennifer Sheehan (Rocking Horse Center)

b.      Absent/unable to attend: John Berry (U12G), Robin DiMicheal (U12B),? ? (U10GG)

2.      Current committee chair positions and contact info

a.       Management – Gene Pitstick H342-1840 genep@woh.rr.com

b.      Advertising/Sponsorships – Kirk Box U9G H964-1309 KABox@msn.com

c.       Program – Cindy Beckdahl U10BB H399-6318 cbeckdahl@ci.springfield.oh.us

d.      Promotions – Tony Cooper U10GB H323-3105 W399-5660 Ext. 230 tonycooper2005@yahoo.com

e.       T-shirt/Awards – Laura Fulton U13G H390-8770, thundermom_18@yahoo.com and Tim Halloran U13B H342-9693 W322-8600 thalloran@benjaminsteel.com

f.        Site – John Berry U12G H324-1504 lberry@health-partners.org

g.       Housing/Registration - Chris Watkins U9G H 342-1273 cwatkins568@woh.rr.com

h.       Personnel – Deanna Brougher U9B H399-1467 W206-1585 bdnjs@eagletmc.com and Lisa Webb U14G H520-2207 lisa_k_webb@uhc.com

i.         Concessions – Paul Cross U11B H325-1388 PCross1@woh.rr.com

j.        Fun/Special Events – Jennifer Smith U10BG H342-9659 smithj30@odjfs.state.oh.us

3.      Reviewed Previous Meeting Report - attached

4.      Fill open Site Committee leadership (John Berry is covering and seeking replacement from his team)

5.      Committee Reports and Assignments

a.       Management – Gene Pitstick

                                 i.      Design contest – no responses from players yet (2 proposals were discussed)

                               ii.      Rivershark will offer CD packages of photos for teams that request

                              iii.      Captain Freeze, Jym the Bag Tag Guy, and Sweet Athlete scheduled

                             iv.      Jay has contacted Brian Baker about Team Dayton website linkage – “we need to talk” was reply

                               v.      Assignment – Send Jennifer Smith contact numbers for TV sports Departments

                             vi.      Assignment – Add directions/map to hotels to coaches documents

b.      Sponsor – Jennifer Sheehan

                                 i.      Jennifer has written grants to 10 bigger companies for sponsorship grants.

                               ii.      Compunet and Moyno are on board already

                              iii.      Assignment – Send Gene book donation info (Dr. Duffey’s philosophy and suggested list of books).  Books will be collected in barrels located at First Aide tent.  A presentation photo will be taken just prior to teams Awards presentation on Sunday

                             iv.      Assignment – determine status of concession help from Kiwanis

                               v.      Assignment – determine if Eagle Beverage will print signs.  Ty verified that Eagle Beverage is not doing signs this year.  Jennifer has contacted Jim Acra to appeal.  Fischer beverage will help if Eagle doesn’t

                             vi.      Assignment – contact Center City to see if we can borrow walkie-talkies

                            vii.      Assignment Contact RV company suggested by Lisa Webb to look for generator loan

c.       Advertising/Sponsorships – Kirk Box

                                 i.      Kirk presented Advertising Plan and ad pricing for program

                               ii.      Kirk distributed the Happy Ad form.  For $10 he will scan the submitted artwork and put it in the program.  The Crew will donate 20 tickets to the team that wins the Happy Ad contest

                              iii.      Kirk is negotiating multiyear commitments when possible including 2 potential tourney sponsors ($5000 per yr)

                             iv.      Kirk will bill advertisers/sponsors the week of the Tournament

d.      Program – Cindy Beckdahl

                                 i.      Most activity will be later this summer

                               ii.      Assignment – Check to see if we can use internet connection to set up wifi at Eagle City water plant during the tourney weekend

e.       Promotions – Tony Cooper

                                 i.      Tournament Promo cards were distributed – coaches who desire cards (use to promote tournament with fellow coaches) should contact Tony Cooper

                               ii.      Assignment – paint Eagle City Billboard

                              iii.      Assignment - Coordinate a bulk email to MVYSA coaches for early consideration

                             iv.      Assignment – WiFi hotspot availability – Cindy will see if Water treatment plant can provide access to T-1

                               v.       Tony proposed a special event for the evening of registration – a Special Olympics soccer game(s) with coaches/aide of Thunder players.  Many thought this was a good idea. Tony will begin to develop the idea.

                             vi.      Assignment – call Weiss to see if we can get loaners – 1 for first aide area and 1 large as power source.

f.        T-shirt/Awards – Tim Halloran, Laura Fulton

                                 i.      Assignment - Develop bid form and potential vendor list

                               ii.      Tim has contacted Primary Spirit and Flashions

                              iii.      We gave him info on the numbers of t-shirts, awards, etc to put in bid

g.       Site – John Berry submitted report via email

                                 i.      Assignment - arrangements for over night security

                               ii.      John has contacted Home City Tents – they will offer same prices as last year.  John will make reservations

                              iii.      Assignment - Develop bid form and potential vendor list for RR facilities – John has started contacting potential vendors

h.       Housing/Registration - Chris Watkins

                                 i.      Assignment - Contact local hotels to get specials and rooms blocked off

                               ii.      Courtyard contact has changed and they are reviewing their proposal

                              iii.      Country Inn and Hampton Inn both have submitted proposals that are being finalized by Chris and his wife.

                             iv.      Jennifer suggested hotels or us provide some type of treat for teams as they register at hotel like a small foam soccer ball or cookies.

i.         Personnel – Deanna Brougher and Lisa Webb

                                 i.       Will schedule 8 field marshals from players at CCHS and North.

                               ii.      2 carts from North, 1-2 from National trails, rest from Golf course for a total of 10

                              iii.      Community will have 4-5 sports med on hand at times and a doctor at times

                             iv.      Jennifer Sheehan has given Lisa 5 cases of water for refs.  They will wait to complete referee food arrangements until the advertisers/sponsors are completed

                               v.      National Trails will be contacted to verify trash cans, liners, and dumpster.  Lisa and Deanna will schedule workers for clean-up from the members of their 2 teams

                             vi.      We clarified what was needed for parking help – Guard ref parking areas

                            vii.      Assignment – Cart drivers – need 3-4 at a time

j.        Concessions – Paul Cross (represented by Len DeOto)

                                 i.      Assignment - Review process and needs with Jennifer

                               ii.      Assignment – contact Health Department to schedule inspection during tourney

                              iii.      See if White Castle or ? will donate coffee

                             iv.      See if Schulers will lower their price for us

                               v.      Jennifer contacting Kiwanis for concession help

k.      Fun/Special Events – Jennifer Smith

                           i.      Deputy will provide speed device for weekend of tourney

                         ii.      Deputies and coaches will participate in dunk tank

                        iii.      Moonwalk Kingdom will donate a moonwalk and dunk tank in return for stuffer and ad on event

                       iv.      Contacting Super Games to inquire about human foosball game

                         v.      Will contact Dan Young about golf hole

                       vi.      Contacted JVS to arrange face painting artists

                      vii.      Will contact Sallye for hair coloring products pricing

                    viii.      Looking into spaghetti super/movie for Saturday evening

6.      Club Business

a.       Over 1000 flyers passed out at memorial day Parade

b.      Flyers available on website

c.       Gene will post tryout info on MVYSA website - done

d.      Reminder for each team to have two people to work registration at Tryouts each evening.

Soccer Quote

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